Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

TLIR5005A Mapping and Delivery Guide
Manage a contract

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency TLIR5005A - Manage a contract
Description This unit involves the skills and knowledge required to manage a contract. It includes confirming contract requirements; establishing a contract management system; and monitoring and evaluating the contract. Licensing, legislative, regulatory or certification requirements are applicable to this unit.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application Work may be undertaken in various contexts within the transport and distribution industry.The unit generally applies to those who provide leadership of others individually or in teams.This unit is normally packaged at AQF V or above.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Nil.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Confirm contract requirements
  • Consult relevant parties to identify their requirements of the contract
  • Identify special provisions needed
  • Identify whether the contract is straightforward or whether specialist legal advice is needed and obtain advice where required
  • Contract specifications clearly identify the outcomes and measures required in the key performance areas
  • Relationship with contractor is managed in accordance with organisational policy and procedures
       
Element: Establish contract management system
  • Effective communication/information strategies are established
  • Dispute and complaint system is established according to organisational policy and procedures
  • Consistent and accurate records of contract progress are maintained
  • Management strategy is documented, monitored for effectiveness and adapted as necessary during the life of the contract
       
Element: Monitor contract
  • Regular inspections of contract services are undertaken to ensure compliance with specifications
  • Regular planned progress meetings are conducted and documented between all contract personnel to ensure problems are identified and resolved early and documented
  • Variations between the specified scope of services and the contract are identified and documented and relevant personnel are notified without delay
  • Contract costs are monitored on a regular basis to ensure that the service is carried out within financial and contractual requirements
  • Payments for contract services are authorised in accordance with the conditions of contract and organisation's contract administrative system
       
Element: Evaluate the contract
  • Evaluation of contract performance is undertaken relative to planned performance measures and in consultation with stakeholders and suppliers
  • Conclusions are detailed against agreed criteria and a complete picture of performance of the supplier, the organisation's procurement processes and value for money is provided
  • Evaluation is documented in accordance with organisational requirements to assist improvement in future procurement activities
  • Relevant parties are advised of evaluation outcomes in a timely manner in accordance with organisational guidelines
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required knowledge and skills, the range statement and the assessment guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria of this unit and include demonstration of applying:

the underpinning knowledge and skills

relevant legislation and workplace procedures

other relevant aspects of the range statement

Context of and specific resources for assessment

Performance is demonstrated consistently over a period of time and in a suitable range of contexts

Resources for assessment include:

a range of relevant exercises, case studies and/or other simulated practical and knowledge assessment, and/or

access to an appropriate range of relevant operational situations in the workplace

In both real and simulated environments, access is required to:

relevant and appropriate materials and equipment, and

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

Method of assessment

Assessment of this unit must be undertaken by a registered training organisation

As a minimum, assessment of knowledge must be conducted through appropriate written/oral tests

Practical assessment must occur:

through activities in an appropriately simulated environment at the registered training organisation, and/or

in an appropriate range of situations in the workplace

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the knowledge and skills required for this unit.

Required knowledge:

Relevant sections of national and state or territory regulatory requirements and codes of practice related to procurement, including law of contract, trade practices law and commercial law to a level sufficient to be able to manage the performance of a contractor

Purchasing policies and practices of the organisation

Whole-of-life considerations

Disposals considerations

Procedures for acceptance of goods or services

Procurement approval processes

Sufficient knowledge of finance to be able to manage a contract including negotiating price variations during the contract

Performance management to be able to identify and manage compliance with the contract

Confidentiality issues in relation to contracted services such as intellectual property

Negotiation practice in procurement, including legal aspects

Ethical issues

Equal employment opportunity and anti-discrimination law

Financial and accounting issues relevant to the contract.

Procedures for operating electronic communications equipment

Requirements for completing relevant documentation

Code of practice for working collaboratively with others

Required skills:

Communicate effectively with others when managing a contract

Read and interpret instructions, procedures, information and the contract itself

Interpret and follow operational instructions and prioritise work

Complete documentation related to contract management, including reports relevant to deliverables of stages and completion

Operate electronic communication equipment to required protocol

Work collaboratively with others

Adapt appropriately to cultural differences in the workplace, including modes of behaviour and interactions with others

Negotiate solutions to problems as they arise during the management timeframe of the contract

Modify activities depending on differing operational contingencies, risk situations and environments and negotiate those modifications where necessary with the contractor or agent

Monitor work activities in terms of planned schedule

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance.

Disputes and complaints may include disputes over:

requirements

delivery schedules

price changes

extensions to scope

additional tasking

payment schedules

Depending on the organisation concerned, workplace procedures may be called:

standard operating procedures (SOPs)

company procedures

enterprise procedures

organisational procedures

established procedures

Communication in the work area may include:

phone

electronic data interchange (EDI)

fax

email

internet

RF systems

oral, aural or signed communications

Consultative processes may involve:

other employees and supervisors

relevant authorities

legal or other expert advisers

Documentation and records may include:

relevant legislation, regulations and codes of practice related to procurement and contracted services

relevant OH&S and environmental protection regulations, if applicable

organisation's policies and procedures on procurement and contracted services

contract schedules, specifications and related documentation

quality assurance procedures

relevant Australian Standards and certification requirements where these apply to the contracted services

Applicable legislation and regulations may include:

relevant sections of national and state or territory regulatory requirements and codes of practice related to procurement, including trade practices law, law of contract, commercial law and fair trading legislation

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Consult relevant parties to identify their requirements of the contract 
Identify special provisions needed 
Identify whether the contract is straightforward or whether specialist legal advice is needed and obtain advice where required 
Contract specifications clearly identify the outcomes and measures required in the key performance areas 
Relationship with contractor is managed in accordance with organisational policy and procedures 
Effective communication/information strategies are established 
Dispute and complaint system is established according to organisational policy and procedures 
Consistent and accurate records of contract progress are maintained 
Management strategy is documented, monitored for effectiveness and adapted as necessary during the life of the contract 
Regular inspections of contract services are undertaken to ensure compliance with specifications 
Regular planned progress meetings are conducted and documented between all contract personnel to ensure problems are identified and resolved early and documented 
Variations between the specified scope of services and the contract are identified and documented and relevant personnel are notified without delay 
Contract costs are monitored on a regular basis to ensure that the service is carried out within financial and contractual requirements 
Payments for contract services are authorised in accordance with the conditions of contract and organisation's contract administrative system 
Evaluation of contract performance is undertaken relative to planned performance measures and in consultation with stakeholders and suppliers 
Conclusions are detailed against agreed criteria and a complete picture of performance of the supplier, the organisation's procurement processes and value for money is provided 
Evaluation is documented in accordance with organisational requirements to assist improvement in future procurement activities 
Relevant parties are advised of evaluation outcomes in a timely manner in accordance with organisational guidelines 

Forms

Assessment Cover Sheet

TLIR5005A - Manage a contract
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIR5005A - Manage a contract

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: